Optimising Procurement department governance

We clarify roles, responsibilities, and internal structure within your Procurement Department to enhance efficiency and alignment with the rest of the organization.

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Your challenges
How we help
Our methodology
What we don’t do

Building a strong Procurement Function

Many Procurement departments struggle with unclear roles, fragmented processes, and limited visibility across teams — challenges that weaken collaboration and reduce their strategic impact within the organization. To address these issues, we work with you to clarify how Procurement should operate and how it connects with the rest of the business.

By clearly defining roles and responsibilities within your Procurement Department, we help to optimize its efficiency and its connections with the rest of the organization. Our intervention revolves around two main axes:

Function Clarification: We accurately define the roles and responsibilities of the Procurement Department within the organization.

Internal Structuring: We establish a coherent and functional internal structure within the Procurement Department, promoting optimal responsibilities and task distribution.

The objective: position the Procurement Department as a recognized and essential strategic pillar within the company, fully aligned with the broader corporate strategy.

Key issues indicating Procurement is underperforming

These signs often reveal that your Procurement function isn’t operating at its full potential and may require clearer roles, better processes, or stronger alignment with the rest of the organization.

Complex processes Your procurement processes are heavy and fragmented, slowing down operations.
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Misunderstood role of the Procurement department. Your Procurement team is seen as operational when you need it to be strategic
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Fragmented data and tools Each department uses its own tools and your data is scattered. You lack visibility across the chain.
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How we help

Our analysis and recommendations aim to:

Establish the strategic role of the Procurement Department within the organization.
Ensure that the activities of the Procurement Department add value contributing to the vision and objectives of the organization.
Gain efficiency through proper allocation of resources and responsibilities, associated with clear processes.

Concretely, this involves defining the following elements:

Clear roles and responsibilities: we define expectations within the department and towards internal stakeholders.
Effective governance and a clear mandate: we structure your department to effectively fulfill its mandate, while aligning its activities with the company’s overall strategy.
Improved processes: we redefine key processes in which the Procurement Department is involved.

Our methodology

01
Interviews
- We meet every person in your company involved in procurement and in relation with external suppliers.
02
RACI
- Based on these interviews, we draft a RACI analysis of the current situation on two levels:
  
  – The roles & responsibilities of the procurement department within the organization.
  
  – The roles & responsibilities of each member of the procurement team.
03
Brown paper session
- During a workshop, we map out processes with your team using post-its.
04

Ideal situation

We establish an ideal to be reached, a way of organizing roles and functions that is more optimal.
05

Recommendations

To reach this situation, we share our recommendations with you and organize them in the form of an action plan. Each proposed action is associated with specific tasks, a person or team responsible, and a deadline.

The results

Through interviews & workshops combined with various analyses, we deliver:

An overview of the current governance and functioning of your Procurement Department.
A presentation with different improvement axes and our recommendations regarding the governance and processes of the Procurement Department.
An action plan and associated schedule, assigning tasks to be carried out for each team member.

You thus have a clear roadmap to implement the proposed solutions.

In a second phase, we can also take charge of implementing this roadmap using the methodologies developed by our consultants.

WHAT WE DON’T DO

The consultants at Altesia strive to create added value for your company and team.

Here is what we will never do:

We will not deliver a standard report that is not adapted to the specificities of your organization.
We will not only focus on your « Procurement » department without considering its relationships with other players in the company.